The Sonoma County Gazette: Community News Magazine
Sonoma County Gazette
Subscribe
| more

Photo Gallery

Sonoma County Water Fluoridation Analysis of Impacts on Fish

thumb_2_salmon-close-up-600.jpg

Sonoma County Water Fluoridation
Analysis of Impacts on Endangered Fish

The Sonoma County Board of Supervisors is currently studying the fluoridation of the water provided by the Sonoma County Water Agency, which provides drinking water to the majority of county residents.  A Fluoridation Advisory Committee (FAC) was appointed to provide recommendations to the Department of Health Services, based on a preliminary engineering design and cost estimate, public input and financial planning.  A working group of the FAC seeks a technical analysis to review the possible effects, if any, of community water fluoridation on the Endangered Species Act specified fish population.

PROJECT DESCRIPTION

The Sonoma County Department of Health Services, Administrative Division, is requesting qualifications from proposers to provide an Aquatic Assessment and Mass Balance Calculation of public water fluoridation currently under consideration.

Evaluation of all statements of qualifications relative to this RFQ must be received by 2:00 p.m. on January 17, 2014 at 3313 Chanate Road, Santa Rosa, CA 95401, attention Kim Caldewey.  The County will enter into a professional services agreement with the most qualified individual(s)/firm(s) to provide the services described in this RFQ. Please see attached County of Sonoma sample agreement, including insurance exhibit.

It is the policy of the County of Sonoma to promote local employment and business opportunities. A local service provider has a valid physical address located within Sonoma County where they perform business on a day-to-day basis and holds a valid business license if required. Extra percentage weighing of 5% shall be provided in the total rating score for local service providers.  If hiring sub-contractors, the County strongly encourages using local service providers.

References and client lists provided by you may be contacted by Division staff during the evaluation process.

SCOPE OF WORK

Provide a literature review, interpretation and technical report on what existing scientific data and the specific characteristics of the discharge systems in Sonoma County suggest in relation to the potential impact of water fluoridation to 0.7 – 0.9 mg/L on water quality and ESA listed species (NCC Steelhead, CC Coho; Salmon and CC Chinook Salmon) within the proposed action area. The report should include: 

1.  Use a Mass Balance approach to determine expected fluoride concentrations and major inputs of fluoridated potable water in the Sonoma County Water Agency service area. The calculation will include an analysis of the geographic boundaries, water transport pathways in Sonoma County and major inputs of potable water from wastewater discharge and irrigation runoff of recycled water to the Sonoma County Water Agency service area.

2.  A review and analysis of scientific literature on the known effect of various concentrations of fluoride, at various Ph levels and temperatures, and considering the duration of exposure, on the ESA listed salmonids.

Report authors will present their findings to public bodies and government officials and be available to answer technical questions and provide clarification upon request.

SUBITTAL REQUIREMENTS

1.   Provide a description of the firm qualifications, experience and expertise to provide the services described in the scope of work.

2.   Provide at least three references to previous projects that are of similar size and scope.

Reference information should include description of the project, name of owner, address, telephone number and person to contact if we so choose.

3.   Provide an itemized budget clearly stating all costs associated with completion of the scope of work.

4.   Disclose any debarment or other disqualification as a vendor for any federal, state or local

entities. Proposer must describe the nature of the debarment/disqualification, including where and how to find such detailed information.

5.   Provide project organization and staffing.

6.   Provide a brief description of the firm’s proposed approach to the project.

7.   Proposed schedule/timeframes required to complete the scope of work.

8.   List of services, personnel assistance and information required to be furnished by the County to the firm.

9.   List of proposed subcontractors for all work on the project not conducted by the firm and a description of the subcontractor(s) qualifications, experience and expertise.

EVALUATION CRITERIA

Once the qualifications are received, following an initial screening, the County may determine that finalist interviews are necessary. Qualifications may be evaluated using the following criteria:

 Demonstrated ability to perform the services described.

 Experience, qualifications and expertise.

 Quality of work as verified by references.

 Demonstrated history of providing similar services to comparable entities.

 Completeness of qualifications.

 Locality of the proposer.

 Any other factors the evaluation committee deems relevant.

ACCEPTANCE OF TERMS AND CONDITIONS

A sample of the agreement is included (Attachment 1).  Contractors must be willing to provide the required insurance (Attachment 2). Proposers must include a statement acknowledging their

willingness to accept the sample contract terms or identify specific exceptions to the sample agreement. With few exceptions, the terms of the County’s standard agreement will not be negotiated. Indemnification language will not be negotiated.

SUBMITTAL

Contractor’s response to the RFQ shall address the criteria listed above. In order to be considered, the response must be submitted by the date, time and the person and address shown below:

Friday, January 17, 2014 at 2 p.m.

Attn: Kim Caldewey

Sonoma County Department of Health Services

Administration Division

3313 Chanate Road

Santa Rosa, CA 95404

Contractors must submit (1) electronic copy on flash drive using Microsoft Word document format at a version not less than MS Office Word 2003, and one (1) signed original and four (4) copies of the signed qualifications. Do not place original or copies in binders.  Qualifications must be enclosed in a sealed envelope or package and clearly marked  “ Department of Health Services,  Administration, Aquatic Assessment - RFQ”  .  Faxed copies or submittals received after the deadline will not be accepted and forwarded to the evaluation committee to be scored.

 

SCHEDULE OF KEY DATES

The following schedule of key dates is subject to change without notice to proposers.

December 18, 2013

Release Request for Qualifications

January 8, 2014

Proposer Questions Due

January 10, 2014

County Response to Questions

January 17, 2014

Qualifications Due by 2 p.m.

January 21, 2014

Proposals Evaluated by County

January 24, 2014

Finalist Interviews Conducted (if applicable)

January 27, 2014

Notice of Intent to Award

February 3, 2014

Protest Period Expires

QUESTIONS

All questions related to this RFQ must be submitted in writing either by email or letter to:

Kim Caldewey

Department of Health Services, Administration Division

3313 Chanate Road, Santa Rosa, CA 95404

Kim.Caldewey@sonoma-county.org

Questions must be received no later than 5:00 p.m. on Wednesday, January 8, 2014.  Questions will not be accepted by phone and no questions will be answered after this date.

When the County has completed its review of the questions, all the questions and answers will be posted on the Purchasing and Department websites on January 10, 2014. 

http://www.sonoma-county.org/purchasing/rfps.htm

http://www.sonoma-county.org/health/ 

AWARD

A Letter of Intent with the RFQ results and information regarding the selected firm(s) will be posted on the Department of Health Services website providing notification to all interested parties. 

MISCELLANEOUS PROVISIONS

The issuance of this RFQ does not constitute an award commitment on the part of the County and shall not pay for costs incurred in the preparation or submission of qualifications. All costs and expenses associate with the preparation of these qualifications shall be borne by the proposer.

The County reserves the right to reject any or all qualifications or portions thereof if the County determines that it is in the best interest to do so.

DURATION OF QUALIFICATIONS

All qualifications will remain in effect and legally binding for at least ninety (90) days.

CANCELLATION OF INTENT TO AWARD; TIME IS OF THE ESSENCE

Time is of the essence in awarding agreement(s) under this RFQ.  The selected proposed will be required to execute an agreement with County for the services requested within sixty (60) days of the County’s notice of intent to award. If agreement on terms and conditions cannot be achieved within that timeframe, the County reserves the right to retract any notice of intent to award and proceed with awards to other proposers, or not award at all.

PROTEST PERIOD

Any and all protests must be in writing and must comply with the timelines and procedures set forth at:

http://www.sonoma-county.org/purchasing/selling.htm